If working with union or guild-represented employees, be mindful of requirements as outlined in the agreement(s) you are signatory to. Reasonable discussions should lead to practical solutions when analyzing new scenarios in these unprecedented times.
* Review Paid Time Off policy for conformity with new state and federal guidance.
* Consider Policies for employees’ travelling- locally and long distance.
* Establish responsible policies for staff to self-diagnosis and report health symptoms.
The AICP’s general practices for all worksites include:
• Incorporate pertinent COVID-19 considerations into Daily Safety Meeting. Scheduling and carrying out multiple meetings may be required if staggering start times.
• Employers may conduct basic testing and request COVID-19 related health history/information from current or prospective employees. All Employers should familiarize themselves with the US Equal Employment Opportunity Commission rules in this simple Q&A to create company policy and procedures for each work environment.
• Provide a washing station when there is no access to running water.
• Provide alcohol-based hand sanitizer with a minimum of 60% alcohol (self-dispensing when possible).
• Separate washing stations from hand sanitizers, for maximum ease of access.
• Provide Personal Protective Equipment (PPE) to all personnel that do not provide their own.
• Encourage people to supply their own PPE, especially if they have specific preferences.
• Set up work stations and locations for proper distancing (i.e. implement 6 feet markings on floors where personnel need to line up, or proper seating to congregate for meals).
• Designate pathways as one-way when possible.
• Store and stock adequate supply of all required PPE.
• Consider staggering arrival times to avoid congestion in elevators, lobbies and studio common areas.
• Consider shifting work day start and end times to avoid rush hour commutes.
• Request that building management share with you their preparedness plans and confirm that building staff have appropriate PPE and are adequately educated regarding social distancing and cleaning / disinfecting protocols.
• Request from building management a safety data sheet for all chemicals used for cleaning and have them confirm that the building’s cleaning equipment is operational and maintained.
• Confirm that management has inspected and maintained building equipment outside of your control.
• All personnel should familiarize themselves with the current Centers for Disease Control COVID-19 information.
• Self-monitor for signs or symptoms of COVID-19 and report to your department head if you are sick or experiencing symptoms.
• Avoid touching your mouth, eyes, and nose.
• Wash hands frequently with soap and water for at least 20 seconds.
• Utilize PPE, including but not limited to masks that cover the nose and mouth, face shields, goggles, gloves, finger cots, etc. as needed or required.
• Replace PPE as necessary.
• Dispose, clean, or store PPE properly.
• Limit physical presence to essential personnel.
• Maintain good ventilation. Keep windows and doors open when possible, but open at least periodically to cycle the air.
• Maintain social distance of a minimum of 6 feet whenever possible.
• Masks should be worn in the presence of others and absolutely required when 6 foot social distance is not possible.
• Maintain personal hygiene and follow CDC advice (e.g. sneeze or cough into the elbow or tissue).
• Work with the Producer and Department Heads to follow proper sanitary guidelines.
Surface Transmission Mitigation:
• Ensure that proper sanitary measures are being taken by the departments and corresponding equipment and space, with the assistance of the producer, department heads and managers.
• Designate individual(s) for overall housekeeping.
• Post signage to remind people to wash their hands.
• Designate area to receive deliveries outside vs. inside office / motorhome and publicly post sanitary policies clearly for messengers and deliveries.
• Provide no-touch trash disposal.
• Supply appropriate disposal receptacles for PPE.
• Provide appropriate disinfectant supplies to all personnel.
• Maintain regular housekeeping practices in your immediate space, including routine cleaning and disinfecting of surfaces, equipment, and other elements of the work environment.
• Use appropriate disinfectant to avoid damaging surfaces.
Reduce Commonplace Touchpoints:
• Provide a sensor-activated environment when possible (water coolers, toilets, faucets, soap dispensers, hand dryers, and hand sanitizer dispensers).
• Provide finger cots or gloves for any shared equipment (e.g. copy machine, microwave).
• Assign individual (or small group access) designated printers and scanners when possible.
• Where possible, limit employees who can access different areas to be able to confine contact in tight areas (machine room, IT area, bullpens, etc).
• Assign tasks to specific individuals when possible (e.g. one person turns office lights on/off, one person adjusts thermostats, etc).
• Provide specific office supplies, such as pens (and have individuals label and keep them).
• Clean and sanitize all surfaces including high touch areas (fixtures, light switches, appliance handles, and buttons, etc.) on arrival and departure of staff and clients.
• Ensure adequate stock of paper and plastic products exists (toilet paper, paper towels, etc.).
• Eliminate self-serve areas in the kitchen (includes coffee).
• Do not provide snack bowls or unpackaged goods.
• Do not provide fruit that isn’t individually wrapped.
• Do not provide shared platters (charcuterie, cheese and crackers, etc).
• Stagger group meals to allow for social distancing guidelines.
• Use your cell phone as opposed to a landline.
• Park and move your own car.
• Use personal/reusable water bottles (clearly labeled with owner’s name), dishes, and flatware when sanitary conditions for use can be maintained. Otherwise, use ecologically friendly single use flatware, plates, and cups.
• Use contactless payment (as opposed to petty cash) whenever possible.
• Do not share cell phones, tablets, or computers.